Visual Arts Policies

Rules of the Show: 

The following policies and regulations have been established by Downtown Fort Worth Initiatives, Inc. (“DFWII”) to ensure quality and integrity of process, presentation and patron experience (as taken from our Artist's Agreement): 

  1. The Artist shall supervise and maintain the space provided, using his/her skill and attention, and shall be solely responsible for all labor, material, equipment, tools and other facilities used by him/her during the term of this contract.
  2. The Artist shall at all times enforce strict discipline and good order among his/her employees and volunteers and shall not employ any unfit person or anyone not skilled in the task assigned to him/her.  The Artist shall be responsible for initiating and maintaining and supervising all safety precautions in his/her assigned space.
  3. The Artist shall maintain his/her display booth operation in an orderly manner and shall comply with all City Ordinances and Codes applicable to such an operation.
  4. It is understood and agreed that the Artist is acting as an independent contractor in his/her capacity hereunder.  The Artist shall be responsible for all acts or omissions of its employees and volunteers.  Nothing contained in this Agreement or in the relationship of DFWII and the Artist shall be deemed to constitute a partnership, joint venture or agency relationship between DFWII and the Artist.
  5. It is understood and agreed that the space rental fee, required from each participating Artist, is necessary to cover Event costs.  Artist will keep 100% of their Event sales.  Artist is responsible for the payment of all applicable taxes, currently 8.25% in Fort Worth, Texas.
  6. It is understood and agreed that, in keeping with our commitment of fair and equitable practice, should any occasion arise where, in the view of the Director or his representatives, the Artist is not in compliance with policy and procedure, the Artist’s full cooperation is expected in an effort to resolve all disputes, claims and complaints.  It is further understood the decisions rendered by the Director or his representatives will be final.
  7. It is understood and agreed that should an Artist wish to withdraw from the Event, DFWII must be notified in writing and the notification received in our Fort Worth offices no later than the end of business on January 23, 2017.  Thereafter, the full amount of booth fees and any other costs that may have been incurred will be due to DFWII.  After January 23, 2017, DFWII will not issue refunds for any reason whatsoever. 
  8. It is understood and agreed that an Artist who does not register with Event officials by 5:00 PM on Wednesday, April 13, 2016, or has not contacted our offices via phone or email to make alternate arrangements, will forfeit all rights to occupy their booth space and DFWII may utilize the space for other purposes.  In such event, the Artist will remain liable for the full booth fee.  It is understood and agreed that no refunds or preferred treatment can be made for inclement weather or any other cause not in the control of DFWII.  There is no provision other than the decision of the on-site jury that may provide any artist the opportunity to return to the Event in 2018.
  9. It is understood and agreed that DFWII may, if required by force majeure or other reasons beyond its control, postpone or shorten the Event.  No Artist shall have any right or claim for any damages whether direct, indirect or consequential, or any other kind, arising or alleged to arise by reason of any postponement or cancellation of the Event. 

Exhibitor Conditions:

  1. Artist hereby acknowledges notice and acceptance of the following regulations and procedures, as well as other regulations and policies set forth in DFWII’s Artist Policies: 
    1. All Artists represented in his or her Zapplication application profile (“Zapp”) as artist and as collaborating artist must personally attend their exhibit, and must be present during the entire four days and exhibit hours posted for the public.
    2. All Artists will be required to show photo identification at check-in, and on each day of the Event.  Should it be found that all Artists are not present, and advance permission from the Director is not on file as to an approved absence, the Artist will be removed from the Event without recourse.
    3. Artists wishing an exemption from this policy should contact the Director in writing, before April 1, 2017, with an explanation as to why there may be an attendance issue.  Only the Director may grant an exception to this policy, and exemptions can only be based on family or personal medical emergencies.  A written doctor’s statement will be required.
  2. Works exhibited must be consistent with images submitted by Artist(s).  The addition of other bodies of Work not specifically juried into the Event will be requested to be removed from sale.  Non-compliance will result in removal from the Event without recourse.  Images submitted with the Zapp application, including the booth image, will be referenced in determining the definition of the body of work and the proportion and appropriateness of the types of work being shown; however, it is understood that the four images representing the body of work approved by the jury will be the determining factor.
  3. The booth image submitted with Artist’s application will be referenced by Event representatives in order to determine the appropriateness of the booth’s design integrity in order to maintain the highest possible standards of presentation at the Event.
  4. All Work submitted and exhibited must be original, hand-crafted Work produced by the Artist and may not be the result of work by any person other than the Artist, or the Artist and his/her Collaborating Artists, or from commercial kits, molds, greenware, patterns, plans, prefabricated forms or other commercial methods.
  5. Collaborating Artists are permitted and the Collaborating Artist name and participation is considered to be final as of the date of the Jury for the Event (November 6, 2015) - no change may be made to the Collaborating Artist beyond this date, regardless of changes made to your profile, unless requested of and approved by the Director in writing.  Any representation other than a true, hands-on artistic collaboration will not be accepted.  Collaborating Artists participate in the creative and mechanical process – they are not assistants.  Collaborating Artists may exhibit only the collaborative work(s) of both Artist and Collaborating Artist.  Again, both Collaborating Artists must be present for the entire duration of the Event.
  6. Artists will be required to provide information to include a complete Artist Statement and a head shot or other shot to be shown to the public, and must be submitted with his/her agreement in electronic form.  This information will be posted on an individually designed webpage.  It is the Artist’s sole responsibility to identify the category and the bodies of Work being sold.
  7. Quality, unframed reproductions of two-dimensional originals, signed and numbered by the Artist are the only acceptable form of sales in addition to the original works.  Artist must define “reproduction" or “limited edition" through their Artist Statement, and each piece must be clearly and individually labeled as “reproduction," signed and numbered appropriately.  Reproductions and limited editions may be shown in a portfolio and may not occupy wall space in the artist’s booth.  The original work must be available and on-sale in the Artist’s booth.
  8. DFWII does not permit the sale of promotional items by Artists at the Event. Postcards, note cards, posters, or any other offset reproductions are not permitted.  CDs of exhibited instruments performed by the Artist may be sold along with an instrument, but not alone.  Any demonstration of instruments or playing of music must be confined to the interior of the Artist’s booth, and may not be amplified so as to be a distraction to any other Artist or patron.
  9. Photographers and printmakers are encouraged to do their own printing.  Printing must be processed by the Artist, or under his or her direct supervision.  If Artists are found to not conform to this requirement, they will be removed from the show without recourse. They are required to disclose their creative and printing process.
  10. Only artists accepted in the Jewelry category may exhibit or sell jewelry.  Jewelry or, “wearable art,” is not accepted in any other category and may not be displayed or sold unless Artist has specifically been juried into the Jewelry category.
  11. T-Shirts may not be sold.
  12. Artist is responsible for proper insurance and protection of work and set-up, and must provide proof of insurance in the form of a certificate of insurance naming Downtown Fort Worth Initiatives, Inc. as additional insured.  A certificate of insurance must be on file prior to set-up. DFWII will not be responsible for damage to work or set-up.  For further information on where you might obtain insurance for this event, please see www.actinspro.com/.
  13. The booth image submitted with Artist’s Zapp application will be referenced by Event representatives in order to determine the appropriateness of the booth’s design integrity in order to maintain the highest possible standards of presentation at the Event.
  14. Only Event produced and distributed signs, cards or placards will be allowed to be hung or affixed to the outside of the booth unless specifically shown in the booth image provided in the Zapp application AND approved in advance by the Director or his representative.  Unacceptable signage would include, but not be limited to, magazine and/or newspaper articles, banners of any type, ribbons or other documentation of past accolades and/or awards from this Event or other events.
  15. Panel risers or extenders to increase booth and/or panel height are prohibited, unless the booth image in the Zapp application included them.  
  16. All work must be confined to the space provided by the Event.  Storage must be incorporated into the booth area provided.  At no time shall Artist’s work be gathered, stored or otherwise set on sidewalks, against buildings or in the public right of way.  Portable storage facilities are available for a fee. 
  17. Appendages (display panels or awnings not appearing in the Artist’s booth image in their Zapp application and encroach upon public and/or other artists’ spaces are expressly prohibited.  Racks, bins or other display elements may not be placed outside of the Artist’s space so as to restrict or impede pedestrian traffic.
  18. All artists are expected to comply with all regulations and respect artistry standards. DFWII reserves the right and responsibility to ensure compliance of all regulations. This is not limited to refusal of any work to be exhibited that is not consistent with images submitted and work accepted for display by the jury. Failure to comply and cooperate with Event officials will result in the exhibitor’s removal from the show and exhibitor’s right to exhibit in future shows may be refused. 
  19. No dealers, agents or representatives are permitted.
  20. PLEASE DO NOT bring pets (Note: Service animals are welcome but will be verified).  This is a city ordinance and will be enforced on-site.  While animals make wonderful companions, an arts festival with thousands of people on the hot bricks and pavement just isn't the place for your pet friend. Animals included but are not limited to: birds, cats, dogs, fish, horses, monkeys, rats and snakes. 
  21. Artist agrees to try to limit his/her electrical requirements to no more than 200 watts per space; however, additional electric is available if needed for an additional fee.

Fees:

Application Fee (non-refundable):

  • Early-Bird Discount – received before 11:59 PM on August 15, 2016:  $25.00 per application.
  • Second Chance Discount – received before 11:59 PM on September 15, 2016: $30.00 per application
  • Regular Fee: $35.00 per application

Booth Fees:

  • Single booth, 10’ x 10’ space: $600 ($250 for Emerging Artists)
  • Corner booth, 10’ x 10’: $700 (not applicable for Emerging Artists)
  • Double booth:  Not available, unless an artist has been accepted in more than one category, or with more than one body of work. 
  • Each artist receives 200 watts of electricity included in their booth fees. Any electricity used over and above the minimum is charged at $35.00 for each additional 200 watts. 

Booth Space: 

  • The event area utilizes Main Street, stretching from 2nd Street to 8th Street in the center of Downtown, various side streets as well as Sundance Square Plaza, which is also referred to as, “Artist’s Square.” 
  • Each exhibitor will be provided a space measuring approximately 10’ deep by 10’ wide.
  • All artists along Main Street will be placed under festival-provided pavilions along Main Street. These pavilions are placed to help mitigate the wind situation and have specific space requirements and issues.
  • The locations on Main Street are no larger than approximately 10’ x 10’ and allowances must be made for the diameter of the tent poles.
  • Storage MUST be arranged within Artist’s booth. Limited storage may be available for rental on-site which can be secured through Zapplication.org.  The deadline for ordering storage is January 23, 2017.
  • All artists in Artist’s Square and on side streets (except Emerging Artists) must provide their own tent and weights.
  • All Artists must provide their own display structure, racks and/or tables in order to display their work in an outdoor environment.
  • Booths are assigned in advance of the festival and restricted to the juried artist(s) and their work; however, show staff reserves the right to add additional artist areas such as Emerging Artists or other specialty areas in the show if deemed appropriate to the overall growth and development of the Festival.
  • Booths have been assigned on a first-come, first-served basis as determined by either the USPS postmark of returned contract and booth fee, or the date of the online booth payment made through Zapplication, whichever is first.  Award artists from the prior year have priority in terms of booth selection; however, there is a deadline for this selection. Show balance is also considered.